Requesting Yavapai College Transcripts

Transcripts are permanent academic records protected by federal law. They are confidential and are issued only by request from the student.

Official transcripts may be ordered in two ways.

1. By a secured internet transaction over the world wide web:

   The National Student Clearinghouse provides an online ordering service for Yavapai College students. Using the Clearinghouse you can order multiple transcripts to be sent to multiple locations in one session using a credit card for payment. You'll be guided through the easy step-by-step process and receive email updates on your order, which you can also track online.

   Current Students

   • Log in to Electronic Student Services (ESS) using your username and pin.
   • Select "Request My Official Transcripts" from the menu and "Continue".
   • Click on the National Student Clearinghouse icon. You will automatically be directed to the Yavapai College Clearinghouse secure site.

   Former Students & Alumni

   • Access the Clearinghouse through www.getmytranscript.com.
   • Select Yavapai College from the drop down menu.
   • Click Order. You will be prompted to submit a consent form via fax.
2. By mail, sending a signed request and enclosing a check in the amount of $5.00 per transcript. Include the following information:
   • Your current name
   • address
   • phone number
   • Yavapai College Student ID Number (usually your SSN)
   • name and address to whom the transcript is to be sent
   • whether the transcript is to be sent after specified grades or a degree is posted
   • signature of the student (we cannot process your order without this)

Transcript Fees

• Official Transcripts - $5.00 (If you are ordering online there is an additional $2.75 fee per order.)
• Unofficial Transcripts - free

Transcript Service Policy

Yavapai College strives to fulfill transcript requests within two working days, however up to one week may be required.

Transcripts will not be issued if any obligations are due to Yavapai College.

In accordance with the federal Family Educational Rights & Privacy Act, all requests must bear the student’s signature. No official transcripts will be faxed, since they must bear a secure seal of the Office of the Registrar.

Sending a Yavapai College Transcript

Students transferring to another institution must have a Yavapai College transcript forwarded directly to that school.

Requesting a transcript from other schools

Students who have completed work at other institutions and wish to apply credits toward their Yavapai College degree or certificate must have official transcripts sent directly to the Yavapai College Admissions & Registration Office. (see address above)

Upon request, these records will be evaluated for transfer credit. Transfer students should contact the Academic Advising Office to obtain academic advice as early as possible.

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