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YC District Governing Board - Special Meeting and Executive Session
Minutes: Friday, February 20, 2004, 1:30 p.m.
Yavapai College District Office
Board Room - Teleconference
831 East Sheldon Street
Prescott, Arizona 86301
923-776-2023
Board Members Attending Meeting (also via Teleconference)
- Dr. Ed Harris, Chair
- Mr. Jim Holt
- Mr. Paul Madden
- Mr. Herald Harrington
- Dr. Donna Michaels
Consultant via Teleconference for Executive Session
- Mr. Bryant Barber, Legal Counsel, Phoenix
College Personnel Via Teleconference
- Mr. Paul Kessel, Vice President, Verde Valley Campus
College Personnel Attending Meeting
- Mr. Bob Salmon, Vice President & Provost and Acting President
- Mr. Terry Bowmaster, Vice President for Finance and Facilities
- Sue Sammarco, Director of the Office of Public Information
- Terry Walsh, Associate to the President
- Neil Goodell, Design Project Manager
- David Van Ness, Registrar
- Altha Cline, Faculty, Athletics
- Gail Armstrong, Executive Assistant to the President
Guests Attending Meeting
- Cathi A. Kniola, Reporter, Daily Courier
- Bruce Taylor, Reporter, KYCA
- Don Edick, Member, Citizens Tax Committee
- Bill Monroe, KPPV/KQNA
- Ron Uthe
Meeting Minutes
The meeting was called to order via teleconference by Dr. Ed Harris, Chair, at 1:37 p.m.
Chairman Harris welcomed guests and staff.Terry Bowmaster, Vice President for Finance and Facilities, offered to guide the Board through the agenda since most of the participants were on teleconference. Board Chair Harris accepted the offer with the consent of the other Board Members.
Resolution No. 2004-01. Honorary Naming of the Laboratory for Advanced Science Technology at Chino Valley – Approved and Adopted
Mr. Bowmaster acknowledged Ms. Terry Walsh, Associate to the President, for her research and work on this project.
Mr. Holt moved, seconded by Mr. Madden, that the Resolution 2004-01 be adopted. Dr. Harris asked for a description of the Resolution.
Mr. Bowmaster explained that former District Governing Board Member Dan Main has contributed over ten years of hard work and dedicated service to Yavapai College and the communities the College serves. He was extremely supportive of the Agribusiness & Science Technology Center in Chino Valley and was instrumental in the establishment of this Center.
The proposed naming of the Dan Main Laboratory for Advanced Science Technology is compatible with the purposes of Yavapai College and would appropriately express the thanks and appreciation that the Board has for Dan Main’s contributions.
Mr. Harrington said he thought this was a great idea. Dr. Michaels added that she thought this was a marvelous way to honor him.
The question was called that the District Governing Board approve and adopt Resolution 2004-01. The motion carried unanimously.
Approval of 2004-2005 Tuition and Fees - Approved
Terry Bowmaster, Vice President for Finance and Facilities, reviewed the proposed Tuition and Fees schedule for 2004-2005.
The FY 2004-05 Tuition and Fees schedule, Course Fees schedule, and additional material on Fees for FY2004-05 were reviewed during the Work Session at the January Board meeting.
With only one exception, all of the proposed FY2004-05 Tuition and Fees are identical to the material presented at the January Board meeting. The exception, as discussed at that meeting, is course fees for classes that utilize the swimming pool. The fees presented in January assumed that the renovations to the swimming pool would be completed for FY2004-05. However, the current schedule for the swimming pool renovation calls for completion a year later, for FY2005-06. Therefore, we are revising the recommended course fees for those classes to $20.00 per course, rather than the previously recommended $35.00 per course that represented the full incremental cost of the pool operation. Mr. Bowmaster said that this $20.00 per course is recommended by the Division Assistant Dean for Health, Physical Education and Recreation and is supported by academic administration, for the following reasons:
- The fee would be a first step to charging students for pool utilization, with the increase to the full fee ($35) upon completion of the pool renovation.
- Pool users understand that the pool incurs additional costs to operate and they are expecting an additional fee. This has been widely communicated over the past few months’ discussions on the swimming pool.
- The fee of $20 is consistent with several other PE classes (hiking, backpacking, etc.).
Mr. Harrington moved, seconded by Dr. Michaels, that the 2004-2005 Tuition and Fees schedule be approved.
Dr. Harris asked about the results of the Community Perception Survey that was conducted regarding tuition and fees.
Sue Sammarco, Director of the Office of Public Information, told the Board that almost 64% of the respondents stated that they would be in favor of having students using technology being required to pay a technology fee or to have the college institute a district-wide technology fee. This was in response to a series of options being presented after a brief explanation about technology fees. She added that the survey showed that the effects of the technology fees on future attendance was stated as “minor” or “no effect” in 76% of the respondents.
Question was called on the motion that the 2004-2005 Tuition and Fees schedule be approved. The motion carried unanimously.
Executive Session
Chair Ed Harris noted that an Executive Session was called pursuant to ARS 38-431.03(A)(7) and related to an update on the Sedona Cultural Park property. Dr. Michaels moved, seconded by Mr. Harrington, that the Board move into Executive Session. The motion carried. Executive Session was called to order by Chair Harris at 2:05 p.m. Bryant Barber, Legal Counsel, joined the meeting via teleconference.
Mr. Harrington reminded the Board of the statement relating to confidentiality of Executive Session discussion pursuant to A.R.S. 38-431.03.
Adjournment of Executive Session
Mr. Harrington moved, seconded by Dr. Michaels, that the Executive Session be adjourned. The motion carried. The Executive Session was adjourned at 2:52 p.m.
The Special Meeting resumed at 2:53 p.m.
Possible action as a result of Executive Session
The consensus of the Board was to direct Staff and Legal Counsel to further work on this issue and take whatever actions are appropriate and that Board Member Madden deems necessary, including actions to take to the Court. Mr. Barber will report back to the Members mid-day on Monday.
Dr. Michaels moved, seconded by Mr. Holt, that this direction be approved. The motion carried.
Board Members thanked Mr. Bryant Barber, Legal Counsel, for his quick response to the College’s request and his diligence in making such a good evaluation of the issues.
Adjournment
Dr. Michaels moved, seconded by Mr. Holt, that the Special Meeting be adjourned. The motion carried. The Special Meeting was adjourned at 2:55p.m.
Respectfully submitted,
February 20, 2004
______________________________
Gail Armstrong, Recording Secretary
_______________________________ _____________________________
Dr. Ed Harris, Chair Herald Harrington, Board Secretary
